School Fee Management Software

Yes you can. You need not pick the other modules of Vawsum

Yes. Vawsum integrates directly with Razorpay, PayU, SabPaisa, Easebuzz, ICICI Bank, HDFC Bank, Axis Bank, Kotak Bank, IDFC First Bank, Bandhan Bank, Indian Bank and Punjab National Bank. Once your bank issues the merchant and secret keys, you only need to configure them and collection can begin in minutes. We also support Razorpay and Axis Bank POS machines for card collections at the fee counter. See the full integrations list.

We have a special module called Quick Fees for that, which lets you start collecting fees online without changing the rest of your systems.

Yes, our software support both cash and online fees collection.

Yes. The cashier panel is restricted to the school hours you configure. Once the cutoff time passes, cashiers can no longer access the panel, so no counter collection is recorded outside the working day.

Parents can pay in Cash at school. They can Online through the Web or App as well.

Yes. Vawsum supports multiple late-fine rules, and your school picks the one that matches its fee policy. Different fee books can also follow different rules.

Yes, our system supports multiple fees collection in a month. You can generate separate receipts for them as well.

We can configure the system in a few hours if we have all the data

Not while the earlier month is fully outstanding – the system enforces payment in sequence. Where the earlier month has been partly paid, the next month can be collected, so a family paying in instalments is not blocked while genuine arrears still surface.

Yes. Parents can be prevented from paying the current year’s fees while any fee book from the previous academic year remains outstanding, so old arrears are dealt with rather than carried forward indefinitely.

Yes. Each fee book can carry its own late fine logic, so tuition, transport, hostel and library follow the policy your institution actually applies to each rather than a single rule imposed across all of them.

Yes. Standard fees for a class-section can be edited in bulk, and concessions can be given across multiple headers and multiple months through reusable concession templates rather than student by student.

Yes, by users with cancellation rights. Cashiers without that permission cannot cancel it. Every cancellation requires a reason, is flagged for audit, and the original receipt number is never reused.

Your school chooses. The system can distribute a partial payment across the fee heads automatically, so every cashier applies it the same way, or you can let authorised staff choose which heads to credit.

No. If a user with edit rights changes a header amount after full payment, the fee collection reopens and further collection continues against the revised amount – so a mid-year correction to a fee structure does not leave the student stuck as fully paid.

Yes. The collected-on date can be edited after the payment has been recorded, so a receipt entered a day late reflects the date the money actually came in rather than the date somebody got to the entry. Every change is logged, so the transaction history stays complete.

The cashier can capture the missing transaction in a single step from the payment capture page, so the payment posts against the correct student and Vawsum stays reconciled with your payment gateway records. Don’t record the payment again until its status has been checked, to avoid duplicate entries.

Yes. Concession authority can be restricted to specifically authorised users rather than left open to every cashier. A concession cannot be applied without an approval attached to it, and the full grant – who approved it, and on what basis – is kept on an audit trail.

Cancelling a receipt requires a mandatory reason, and the cancellation is flagged separately for audit rather than simply removing the entry. The original receipt number can never be reused, so the numbering sequence itself shows exactly where a cancellation happened.

Yes. Cheques have their own dedicated workflow for recording, tracking and settling, kept separate from cash, online and POS collections rather than mixed into the same record.