How Vawsum pricing works

We don't publish a rate card, and this page explains why: your student strength and the modules you pick shape the number more than anything else could.

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School expense and purchase voucher management software

In short

It's an annual subscription, calculated per student, and it moves with your student strength and the modules you choose to run. Onboarding, data migration, staff training, support and product updates are all part of that number, not extras billed on top. GST applies at prevailing rates on everything. Colleges and higher education institutions work differently and are quoted on a fully custom basis.

What shapes your quote

Three things decide the figure we come back with.
Your student strength

We price per student rather than charge a flat licence fee, so the number grows and shrinks with your institution instead of staying fixed regardless of size.

The modules you run

You're quoted for what you actually intend to use, not for every module we happen to build. If it's not on your list, it's not in your number.

The length of your term

Most schools run on an annual agreement, tied to the school year. If you'd rather settle it once and move on, a multi-year term is on the table too.

What the subscription includes

The work of getting a school running on Vawsum is part of the number, not an addition to it.
Onboarding and configuration

We set the system up around your fee heads, class structure, grading pattern and report formats before you ever log in, so you're not handed an empty shell to configure yourself.

Data migration

Your existing student, staff and fee records get moved across as part of the switch. We don't treat that as a separate project with its own invoice.

Staff training

Our own team trains your office staff and teachers on the modules they'll actually be using, as part of the rollout rather than a bolt-on session.

Ongoing support

Support runs all year and it's already in the subscription. We don't meter it by the ticket, the hour, or the phone call.

Product updates

Whatever we ship during your term reaches you at no extra cost. We never ask you to buy the current version over again.

Apps for parents and teachers

The parent and teacher apps come with it. Want your own school’s name and branding on Android instead of ours? That’s confirmed as part of your quote.

What sits outside the subscription

SMS credits

You top these up as you go, so you're paying for what you actually send, not a bundle you may never use.

Gateway charges

Whatever your gateway charges on online fee collection is between you and them, separate from what you pay us.

Hardware

Biometric devices, RFID readers, cameras, POS machines — you buy these directly, and we integrate with whatever you bring.

GST

Every figure we quote is exclusive of GST. It's added at the prevailing rate on each invoice.

Getting a number for your school

Tell us your student strength and what you’re trying to fix, and we’ll come back with an actual figure — not a range you have to interpret. Prefer to look at the product first? The school management software overview covers what Vawsum does.

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Frequently asked questions

If you have any doubts beside these, feel free to reach out to us

1. How is Vawsum priced?

Per student, per year, as an annual subscription. What you actually pay depends on your student strength and the modules you choose to run.

2. Why is there no price list on the website?

Because a four hundred student school and a four thousand student school aren’t the same purchase, and two schools of the same size often run very different things. A single figure would be wrong for almost everyone reading it. We’d rather explain the model honestly and give you a number that’s actually yours.

3. What is included in the subscription?

Onboarding and configuration, migration of your existing records, staff training, support through the year, every product update released during your term, and the parent and teacher apps.

4. Is there a separate setup or implementation fee?

No — configuring the system, moving your records over and training your staff are all part of the engagement, not separate line items you’ll see later.

5. Do we pay for modules we do not use?

No. We agree the scope with you before anything is priced, and your quote is built around what you actually intend to run.

6. Are SMS charges included?

No, those run on a top-up basis, so you’re only paying for what your school actually sends.

7. Who bears the payment gateway charges?

Those sit outside the Vawsum subscription — they’re your gateway’s transaction charges on online fee collection. How they’re handled gets settled when your gateway account is opened.

8. Does Vawsum supply the hardware?

No — biometric devices, RFID readers, cameras and POS machines are purchased by the school. We integrate with them; we don’t sell them.

9. Is GST included in the quoted price?

No, every charge is exclusive of GST, added at the prevailing rate.

10. How long is the contract?

Usually a school year. If you’d rather fix it for longer, multi-year terms are available too.

11. Is the white-labelled app included?

The standard parent and teacher apps come with the subscription. A white-labelled Android app under your school’s own name and identity is confirmed as part of your quote.

12. Is there a free trial?

There’s no standard self-serve trial. The usual starting point is a guided demo run against your own workflows, so you see the system doing your school’s actual work rather than a generic walkthrough. For larger deployments, a pilot is worth discussing.

13. How is pricing different for colleges?

Colleges and higher education institutions are quoted entirely on a custom basis — structures, sessions and requirements vary too much for a standard per-student arrangement to make sense.

14. How do we get a quote for our school?

Tell us your student strength and what you’re trying to solve, through the enquiry form, and we’ll come back with a figure built around your requirement.