Staff Attendance and Leave Management System

Yes you can. You need not pick the other modules of Vawsum.

Attendance comes from eSSL biometric and face recognition devices, RFID or proximity cards, or a desktop punch at the office. Where a device is not practical, an administrator marks attendance directly in the system. Existing machines usually work as they are – see our integrations page for supported hardware.

No. Attendance is captured from a device or marked by an administrator rather than through staff self check-in, so a punch always corresponds to someone physically present at the institution. Staff use the app for leave, balances, payslips and documents.

The staff member raises a regularisation request for the missed punch, which goes for approval like any other request. The correction is recorded rather than edited quietly into the attendance register.

Yes. You configure the grace window your institution allows, so a staff member arriving a few minutes behind schedule is not marked late while genuine lateness still is.

Yes. Late arrival rules are configurable, so a policy such as three late marks becoming one half day is applied by the system every month rather than tracked by hand.

An auto-absent cutoff marks the day absent when no punch has arrived by the time you set, so an unrecorded absence does not survive unnoticed until month end.

Yes. Minimum working hours are tracked against every employee and overtime hours are captured, so the institution sees time actually worked rather than only days present.

Yes. Staff see their leave balance in the Vawsum app before applying, which removes most of the balance queries that otherwise reach the HR desk.

Yes. Leave accrues on the monthly or annual cycle you configure, so balances stay correct without a parallel spreadsheet being maintained.

Yes. Carry-forward is automatic and needs no configuration – unused balance moves into the next year on its own. Encashment through the salary run is available where your policy allows it.

The absence is treated as leave without pay and carried into the salary run, so the loss of pay reaches payroll rather than being missed at month end.

Yes. Maternity, paternity and medical leave are held as distinct leave types with their own entitlements, so statutory leave is not absorbed into the general leave pool.

Two levels are supported. The first-level approver can either decide the request or forward it to the final level with a remark, and the routing is configured department-wise or for all employees. Approvers can also add a remark when approving or rejecting.

Yes. Approvers are added and changed by the school at any time, and each department routes to its own, so requests reach the person who manages that team rather than queueing at a single central desk.

Yes. Before approving, the approver can see which other staff are already off on the same dates, so two teachers from the same subject are not released on the same morning.

Yes. A reason and supporting documents are attached to the leave request, so the approver decides with the evidence already in front of them.

Yes. Backdated applications are supported, which is how sudden illness actually works, so the record is completed properly rather than left as an unexplained absent day.

The request escalates automatically after the period you configure, so an application does not sit unanswered while the staff member waits to know whether they can travel.

Yes. Approved leave triggers the substitution flow, the timetable arranges cover for the periods that teacher would have taught, the covering teacher is notified automatically, and the substitution is recorded for workload tracking.

Staff are notified when a request is approved or rejected, approvers are notified when a request is pending, and the principal receives the same-day absence position each morning.

Yes. Contract, part-time and visiting faculty are handled alongside permanent teaching and non-teaching staff, each on the entitlements that apply to them.

Staff apply for leave, check balances, raise regularisation requests, view payslips and access their own employment documents, so routine requests stop arriving at the office in person.

Yes. Attendance, approved leave and loss of pay flow directly into the Vawsum Payroll System, so the salary run works from the same record rather than a re-keyed summary.

Reporting across branches is available from a single login. Day to day transactions such as leave approvals are handled through separate logins at each branch.

Yes. You set a quota for how many staff can be on leave on any one day. Once that limit is reached for a date, further applications for that date are stopped, so the institution is not left short because separate approvers each said yes without seeing the others.

Yes. Restricted and blackout dates are configured in advance – examination and invigilation days, the day the institution reopens after a vacation, results day – and requests for those dates are stopped at source rather than being declined individually.

Yes. Probation can be set as a restriction, so staff serving probation are prevented from applying and the condition already written into your appointment letters is enforced by the system.

It is recorded as on duty rather than leave. Invigilation at another school, marksheet evaluation duty, training or any official work away from campus marks the staff member present, so nobody loses leave for working elsewhere on the institution’s behalf.

Yes. Multiple shifts can be created for the same employee, with separate off-days configured per shift. That means weekly offs follow the individual rather than a single institution-wide pattern, which matters for support staff, security and anyone on a rotating roster.

Yes. Half-day leave is applied for from the mobile app in the same way as full-day leave, and follows the same approval route.

Yes. Depending on how your entitlements are configured, leave can be deducted across multiple leave types, so a longer absence draws down in the order your HR policy specifies rather than failing when one balance runs out.

Yes. Grace periods are configurable for both late check-in and early check-out, so the same tolerance your institution already applies informally is applied consistently by the system.

Yes. Detailed in-time and out-time are available per employee, and attendance can be viewed department by department rather than only as a whole-institution list.

Chargeable days exclude weekly offs and holidays. With Saturday and Sunday as weekly offs and no holiday in between, a Friday to Monday absence charges two days rather than four – which is how most institutions already calculate it manually.

That is an on-demand leave type behaving as designed. On-demand types carry no standing balance and are granted when the situation arises, rather than accruing month by month like earned leave.

That is the probation eligibility rule. The balance is allocated, but eligibility to draw on particular leave types is withheld while the employee is on probation, so entitlement builds without being available early.

Yes. Rejecting the request restores the deducted balance, and the leave type can then be changed before it is approved again – so a clerical error does not cost the employee a day.

Yes, through separate group calendars. Teaching staff and non-teaching staff can run on different working days and holidays, which matters most for support staff and security who work through school vacations.

Yes. The Only Edited Attendance report lists every record changed after it was submitted, over any date range. Most systems allow correction; far fewer make the corrections visible, and this one does.

Each employee’s shift timings. Late check-in and early check-out are measured against the shift the employee is scheduled to work, so an unconfigured or incorrect shift produces a report that looks wrong rather than one that is.

Yes. Device logs can be viewed within the system and uploaded manually where an automatic sync is unavailable, so a connectivity problem at one gate does not leave a gap in the month’s attendance.

We can configure the system in a few hours if we have all the data.