An applicant is a person who seeks admission and a student is the one who gets admitted to school/college/institute/university. Visiting off-site campus, taking application form, filling it, and then the submission is a backdated story. In the current era of digitalization, why should someone go offline to fill & submit the admission form for college?

By taking advantage of information technology things are available in a few clicks and the process from applicant to the student is not an exception for the same. Vawsum has a complete solution from online application form submission to become a student of a specific institute including online payment, query management, a dashboard to know types of applicants, merit list generation, counselling, final selection, etc.

To automate it to end-users, it is really vital to make admission and selection processes online. Offline Admission is a very tedious and hectic activity.

Referring to ground level & real-time challenges of admission and selection process; we have designed and developed a comprehensive online admission system according to institutes’ nature.

To understand it in detail, let’s divide it into two parts

• Pre-admission
• Post admission

Pre Admission:

On one hand i.e. applicant, it is a process of filling a college admission form, query management, and making online fee payment to submit the form successfully. On the other hand for the Institute we are having a dashboard to get an overview of applicants, the status of applications and to check and reply on raised queries. We are also having a home page for applicants to know about the institute, program fee structure, eligibility criteria, closing date of the form, etc.

There are certain steps an applicant has to follow:

• Do your registration by clicking on the “Apply Now” button, fill appropriate information, authenticate the details and Sign In to the online admission portal
• Select appropriate programs, as per your preferences through the “Apply Program” option. Applicants have a choice to select the required program
• By referring each section fill relevant information such as Personal Information, Address Details, Education Details, and Entrance Exam Details
• Upload your Photo and Signature and Attach Supporting Documents
• Make a payment

Features Of Online Admission System:

• Home page before login gives detail about available programs, fees structure, eligibility criteria, FAQs, Important dates, etc
• Even after login, the applicant has access to check above mentioned details
• After login, the applicant can check the status of its application by referring to the dashboard where she/he gets details of what information has been filled and how much information is to be filled for final submission
• Entire form is divided into sections for ease of applicant
• Applicants can log in multiple times and resume from where she/he has left
• Applicants can preview the college form at any moment to get an overview of filled information
• Having multiple online payment options such as net banking, debit card, credit card, wallet, etc
• By referring to the “Ask Query” and “My Raised Queries” sections, applicants can communicate with authorities of Institutes to get an answer to any query in an effective manner

Benefits To Institute:

• A dashboard to get the complete status of online application forms. It also gives a count of application as per program type, programs/branch, category of application, state/city, etc
• A dynamic structure of admission notification, fees structure, closing date of application, document mapping as per program gives admin; a control of most of the important things by which dependency of required technical expertise gets overcome
• Role based structure to give access of pages as per the requirement to selected authorities E.g. A person who is managing queries need not have access to other control of dynamic pages such as admission notification, fees structure, closing date of application, etc

Administrative Advantages (ROI):

• Application portal will be up and available 24 X 7 without human involvement. Applicants can fill and submit forms any time as per their convenience even on holidays
• Applications can be accessed anywhere on the Globe wherever internet connectivity is available. So there is no geographical boundary for applicants to apply online
• No paperwork and no standing queues of applicants
• Get the application fees amount directly in the bank account of the Institute
• Transparency in processes and overall activities of admission
• A dashboard for higher authorities to get a quick idea about complete online admission activities

Post Admission:

Once the process of receiving online college admission forms gets over, further processes of scrutinizing received applications get started to make potential applicants to students. It consists, various activities such as merit list generation, marks, and document verification, branch counselling, provisional admission, and admission confirmation.

The admission & fees module integrates operations and processes of admission and fees at colleges. To list the basic features of this module-

• Fees can be collected subject-wise for each student
• Students receive SMS and email alerts of fees transactions
• Fees collection is centralized for a society of schools
• All details of admissions can be fed on the software

Admission and Fees Management System administers the set-up of faculty members of all departments. This includes the medium of instruction, fee cash books, fee heads, and fee types. It also enables feeding and restoring data of course details and caste category.

The Following Operations Are Processed In This Module Of Cloud-Based College ERP:

• Prospectus sale
• Student registration
• Merit list and admissions
• Fees collected for admissions, development & examination
• Fee receipt cancellation
• Admission cancellation and fee refund

List Of Reports Generated On Admission And Fees Collection Software:

• Daily Fees collection registers
• Fees abstract report
• Fees write Off report
• Bank-wise collection report
• Outstanding fee register
• Cancelled receipt report
• Admission cancellation report
• Admission position report